⚙️ Systems & Automation
4 tasks · 3 this week
🟡 Amber
📊 FP&A
3 tasks · 3 this week
🟡 Amber
🧑🤝🧑 Culture & AI
8 tasks · 4 this week
🟡 Amber
🎯 SVP Readiness
3 tasks · 2 this week
🟡 Amber
🧘 Stoic / Sustainability
3 tasks · 2 this week
🟡 Amber
📌 Unlinked
11 tasks — needs assigning
⚪ —
Section 1🚨 Priority Alerts
🔴 Q1 ends in 12 days — 6 stalled objectives
Implement workflow management system · Finance Systems Lead hire · Address underperformance · Manage workloads/PMO · Build personal tech depth · Exercise routine — all have no linked open tasks. Q1 close with stalled Now-horizon objectives is a credibility risk at next governance review.
🔴 Project 1396 sign-off question unanswered to Seamus — Finance Ops Committee is at 10:30
Seamus asked 08:01 yesterday: "Are you asking to delay signing until Mike is comfortable?" — unanswered all day. Needs a clear yes/no before 10:30 Finance Ops Committee. W155 due today.
🔴 3 TENTATIVE meetings create a conflict block 14:00–15:30
Elias 1:1 (14:00) conflicts with Ramp Project Connect (14:30) and Rollcard Weekly (15:00). All TENTATIVE — but if 2+ confirm, afternoon is broken. Confirm/decline today before 13:00.
🟡 Gavin: 5 overdue W/F + 8 due this week = capacity overload signal
W021 (headcount model, 10d overdue) · W031 (Rollcard model, 7d) · W034 (NetSuite bills data, 6d) · W093 (Cube Budget, 7d) · W103 (Cube housekeeping, 5d) — plus 8 more due Fri/Sat. T099 (Gavin dependency review) is open. Use today's Elias 1:1 window to plan.
🟡 Ramp: no progress signal — T100 flagged for today
Niall flagged yesterday: "Is Ramp progressing? Need to spend time Thursday to understand latest status." T100 is a solve task due today. Gary OOO — Kat Patyna is leading Ramp follow-up.
🟡 IA Roadmap fragmentation concern — T101 flagged for this week
Niall's concern: "How is my IA roadmap / framework progressing? I have created many items and tasks and plans but how can I gather these up to a coherent set of next steps?" T101 (IA roadmap consolidation build task) is due this week.
🟡 SaaS Co-Pilot Licence Review — urgent, 3 questions unanswered (W156)
IT Support emailed yesterday 16:37 UNREAD. Marked urgent, no deadline stated. W156 due today.
Section 2🎯 Today's Intent
⚠️ Build window: 09:30–10:15 only (Finance Ops Committee at 10:30). ~45 mins of clean Build time before meetings take over. Target 1 Build task, not 3. Afternoon meetings all TENTATIVE — if they collapse, 14:00–16:00 becomes a second window.
🔨 Build #1 — T100: Understand latest Ramp status
Why now: Flagged as a personal concern yesterday. Gary OOO — Kat Patyna is running point. Spend 09:30–10:15 getting up to speed before the day fills. Feeds into automated process push (T015 links here).
If TENTATIVE afternoon meetings collapse → second Build window for T091 (Team Deliverables Calendar for Viktor) or T101 (IA Roadmap consolidation).
Non-build tasks due today (6): above cap → triage in Section 4
T005 · T030 · T059 · T083 · T086 (communicate Exco plan to Elias today) · W155 (reply to Seamus re 1396 — critical before 10:30)
Rolling Build completion (last 3 EOD logs):
⚠️ Insufficient data to calculate — only 2 days of EOD logs exist. Check back next week.
Section 3📅 Meetings Today
| Time |
Meeting |
Prep |
Stake |
| 09:00–09:30 |
Morning Briefing (solo) |
✓ Done |
— |
| 09:30–11:00 |
BUILD window (solo) |
→ T100 |
Use it or lose it — Finance Ops at 10:30 cuts this short |
| 10:30–11:15 |
Finance Operating Committee
Gary [OOO — confirm attending], Seamus, Conleth, Gavin |
⚠ W155 first |
Reply to Seamus re 1396 before this. Gary OOO — clarify who chairs. |
| 11:30–12:15 |
AR Report Review TENTATIVE
Nicola Iddon, Seamus |
T104 open |
T104 (Ask Nicola re AR adjustment process) live — raise here if meets confirms. T078 (schedule AI AR review with Nicola) also due this week. |
| 13:30–14:00 |
Seamus Monthly Check-in |
W-F items |
W014 (3EN Phase 1) 10d overdue · W100 (AR role hire) 6d overdue · W143 (project 1396 sign delay). Good moment to clear backlog. |
| 14:00–14:45 |
Niall / Elias 1:1 |
T086 due |
T086: add Exco sharing plan to agenda — not discussed 16 Mar, must land today. W015 (Elias confirm Pedro as SDS FBP) 10d overdue — raise it. BI/insights roadmap discussion (ZOOM-AI action from Mon). |
| 14:30–15:15 |
GDC + Ramp Project Connect ⚡ CONFLICTTENTATIVE
Momcilo, Gary [OOO], Conleth, Richard, Sinead et al. |
T100 feeds |
Conflicts with Elias 1:1. Gary OOO — Kat Patyna delegated lead. If confirmed, must choose between Elias 1:1 and Ramp Connect. Decision needed by 13:00. |
| 15:00–16:00 |
Rollcard Team Weekly ⚡ CONFLICTTENTATIVE
Richard, Kevin, Max, Jean, Lee et al. |
W035 context |
Conflicts with Ramp Connect. W035 (Gary Rollcard vendor matrix) 6d overdue — Gary OOO. T098 (push back on Lee re casino data) due this week — raise if confirmed. |
| 15:30–16:15 |
Gary / Niall 1:1 ⚡ CONFLICTTENTATIVE
Gary [OOO today] |
Gary OOO |
Gary is OOO — likely to be cancelled/deferred. 4 TENTATIVE meetings in a 2-hour window: Elias + Ramp + Rollcard + Gary. Decide by 13:00 which to protect. |
| 17:15–17:45 |
End of Day Scan (solo) |
— |
Send VIKTOR-FEED for Fri briefing |
⚡ Conflict block: 14:00–16:15 — Elias 1:1 + Ramp Connect + Rollcard Weekly + Gary 1:1 all overlap. Gary is OOO. Three of four are TENTATIVE. Protect Elias 1:1 (14:00) — highest-stakes. Decline/defer the rest if they confirm.
Section 4🔒 Must-Close Today
| ID |
Owner/Action |
What's Needed |
Status |
| W155 |
Seamus Barry |
Reply to: "Are you asking to delay signing project 1396 until Mike is comfortable?" — BEFORE 10:30 Finance Ops Committee |
Due today · urgent |
| W156 |
Niall → IT Support |
SaaS Licence Review Co-Pilot — answer 3 questions. Marked urgent. UNREAD. |
Due today |
| W147 |
Gavin Smith |
Send Niall link to Confluence page with vertical lead content (ahead of meetings) |
Due today |
| T086 |
Niall (communicate) |
Add Exco sharing plan to Elias 1:1 agenda — not raised on 16 Mar. Must land at today's 1:1. |
Overdue |
| T005 |
Niall + Seamus |
Post month-end debrief with Seamus — check if Danny support confirmed. Overdue (due 16 Mar). |
3d overdue |
| T059 |
Niall → Sinead |
Check Sinead is compiling all mappings needed for NetSuite contract management rollout |
7d overdue |
| T030 |
Niall |
Define plan: G&A Partner coverage (Sinead vs new EU Partner). Overdue (due 14 Mar). |
5d overdue |
| T083 |
Niall (monitor) |
Monitor feedback from Gavin on Amelia/Serbian team — Gavin setting up meeting with Niall + Amelia by Fri (W148) |
1d overdue |
Section 5📈 Financial Signals
Deadline Q1 close — 12 days (31 Mar). RF2 OpEx still outstanding (Gavin). Revenue range locked: 170–180 / EBITDA 50–58.
Deadline RF2 reforecast — Revenue updated, OpEx still needed from Gavin. Sign-off process (VP checkpoint per RF) not yet calendared (W154, due Fri).
AI Cube MCP Connector ticket #16241 open — Brooks at Cube responded; fix pending. Affects GAMB factor modelling workflow.
Banking Wells Fargo GDC UKGB LTD GBP account confirmed closed. Closing statement received from Conleth (INFO, 11:38 yesterday).
Section 6🚦 Direct Report Flags
🔴 Gavin — 5 overdue · 8 due this week · 40 total open W/F Capacity Risk
Most urgent overdue: W021 Headcount model in BUA check (10d overdue) · W093 Cube Budget corruption check (7d) · W031 Rollcard model plan (7d) · W034 NetSuite bills data quality (6d) · W103 Cube housekeeping (5d)
Due this week: W144 (prior month adjustments) · W146 (casino geo detail) · W147 (Confluence vertical lead page — due today) · W148 (Amelia meeting set up) · W149 (Pete analyst numbers) · W150 (BI sync attendees) · W153 (Asiana gesture) · W154 (VP checkpoint calendar)
Niall concern: Gavin carrying RF2, Reporting Framework, User Access, Cube MCP, Hiring, Master Data, G&A reports, JIRA — consolidate and manage (T099).
🟡 Seamus — 2 overdue · 2 due this week · 8 total
Overdue: W014 3EN Phase 1 parallel go-live check (10d overdue) · W100 AR role hire pause (6d overdue)
Due this week: W107 T020 Cyprus employees update (due Fri) · W155 Project 1396 sign delay reply (due today — critical)
W143 (1396 sign delay clarification) undated but live. Seamus Monthly Check-in at 13:30 — use it to clear.
🟡 Gary — 1 overdue · 0 due this week · 10 total (Gary OOO today — Kat Patyna covering)
Overdue: W035 RollCard vendor matrix (6d overdue) · W009 with Mike — Rotowire contract waterfall (12d overdue, Gary/Mike shared)
Baker Tilly requests (asked Gary 10:12 yesterday, no reply — Gary OOO). Eurofast/UKG follow-up forwarded to Kat.
🟡 Conleth — 1 overdue · 1 due this week · 8 total
Overdue: W020 Confirm Spotlight & OJ payments with Olga/Gavin (10d overdue)
Due this week: W156-linked Treasury 1:1 — Conleth declined, no new time proposed (W-F from VIKTOR-FEED). Wells Fargo account closure info noted (all clear).
✅ Robert — 0 open W/F. Finance Team Calendar received ✓ (DM noted yesterday).
Section 7🎖 Objective Alerts
STALLED — No Linked Open Tasks
| Theme | Objective | Horizon | Health | Action |
|---|
| Systems |
Implement workflow management system |
This Quarter |
🟡 Amber |
No linked open tasks. Assign a task or close. |
| Systems |
Appoint and onboard a dedicated Finance Systems Lead |
This Quarter |
🟡 Amber |
No linked open tasks. Hiring decision pending? |
| Culture |
Address underperformance directly and with a clear plan |
Now |
🟡 Amber |
No linked open tasks. Amelia situation is live — link T083. |
| Culture |
Manage team workloads proactively through PMO tracking |
Now |
🟡 Amber |
No linked open tasks. T099 (Gavin dependency review) should link here. |
| SVP |
Build personal technical depth in key areas |
This Quarter |
🟡 Amber |
No linked open tasks. IA roadmap items partially cover this — link T101. |
| Stoic |
Embed regular exercise as a non-negotiable part of life |
Now |
🟢 Green |
No linked open tasks — but 1 session logged this week (Wed run). See Section 13. |
ALL OBJECTIVES OVERDUE FOR REVIEW
All 23 objectives have next_review_due: 2026-03-06 — 13 days overdue. Next Monthly Governance Meeting is likely the right venue. Flag to agenda.
Section 8🤝 Stakeholder Outreach
No stakeholders with check-in due within 3 days. Elias 1:1 is today (resets clock). Kevin McC (Repair) was flagged last run — check updated stakeholder matrix if relevant.
Section 9🎙 Zoom AI Notes
Niall / Gavin Catch-Up — Wed 18 Mar
Decisions: Casino discrepancy likely Marcin data issue (Will confirmed) · UK analyst hire confirmed · G&A cost reports to be redesigned · RF2 revenue updated, OpEx still needed · JIRA adopted for team task tracking
| # | Action | Owner |
|---|
| 1 | Ask Seamus for prior month adjustment reasons (joint Slack channel) | Gavin → W144 |
| 2 | Create BI ticket for casino feedback (include geos affected) | Mike → W146 |
| 3 | Confirm if Mike has geo detail for BI feedback | Gavin → W146 |
| 4 | Send Niall Confluence page link — vertical lead content ahead of meetings | Gavin → W147 (today) |
| 5 | Redesign G&A cost reports; set up Niall + Amelia meeting by Friday | Amelia/Gavin → W148 |
| 6 | Slack Pete (Niall included) re analyst numbers from earnings call | Gavin → W149 |
| 7 | Update BI/Finance sync meeting attendee list; loop in Seamus | Gavin → W150 |
| 8 | Share meeting notes from this call | Gavin |
| 9 | Schedule follow-up before end of week re reporting framework / "Xco" report | Niall + Gavin — OPEN, needs calendar invite |
| 10 | Stand down Serbian search; begin UK FP&A/systems analyst recruitment | Gavin → W151 |
| 11 | Review + triage JIRA board; prioritise outstanding tasks | Gavin → W152 |
| 12 | Speak to Lauren re recognition/gesture for Asiana's departure | Gavin → W153 |
SLACK-ACTIONS Captured
TASK DM Gavin 16:03 — VP sign-off checkpoint for each RF to be added to calendar → confirm it's actually scheduled (W154, due Fri)
TASK DM Seamus 08:01 — Project 1396 sign delay question, unanswered all day → reply before 10:30 (W155, due today)
W-F DM Gavin 12:59 — Gavin to lead Colin Brannigan headcount request; Anna leaving; no confirmation yet
Section 10📋 Full Task List
📌 Unlinked — needs assigning (click to link)
| ID | Type | Due | Title |
|---|
| T086 | communicate | Overdue | Add Exco sharing plan to next Elias agenda — not discussed 16 Mar |
| T060 | delegate | This week | Gavin to ask Mike — prepare report on Subs latest & next steps (blind spots) |
| T061 | align | This week | Remind Mike + Seamus next week: Leapfin plan status |
| T091 | build | This week | Provide Viktor with team deliverables calendar (agenda deadlines, reports) |
| T095 | action | This week | SOX ELC-21 Walkthrough — prepare Feb 2026 package + CFO review evidence |
| T098 | action | This week | Meet Lee — push back on incorrect casino data claims |
| T099 | concern | This week | Gavin dependency review — consolidate and manage overload risk |
| T100 | solve | This week | Understand latest Ramp status — spend time Thu to get up to speed |
| T102 | align | This week | Ask Seamus — Newtec emails and latest status |
| T103 | align | This week | Get roadmap from Seamus — Cyprus training and AR adjustment solution |
| T104 | align | This week | Ask Nicola — process for AR adjustments coming from AR Review |
Due Today / Overdue
| ID | Type | Theme | Title |
|---|
| T005 | align | Systems | Post month-end debrief with Seamus; check if Danny support confirmed |
| T015 | build | Systems | Flesh out current Ramp status — automated process push; keep momentum |
| T030 | align | FP&A | Define plan: G&A Partner coverage (Sinead vs new EU Partner) |
| T059 | align | Systems | Check Sinead is putting together all mappings needed for contract mgmt rollout |
| T083 | monitor | Stoic | Monitor feedback from Gavin on Amelia/Serbian team issues |
| T086 | communicate | Unlinked | Add Exco sharing plan to next Elias agenda |
Due This Week
| ID | Type | Theme | Title | Due |
|---|
| T060 | delegate | Unlinked | Gavin to ask Mike — Subs report (blind spots) | Thu |
| T061 | align | Unlinked | Remind Mike + Seamus: Leapfin plan status | Thu |
| T076 | action | SVP | Neologik: schedule PoV call with Peter Gee + relay context | Thu |
| T078 | action | Culture | Schedule review session with Nicola (AI AR) + agree next steps | Thu |
| T081 | align | FP&A | Kick off V1 scenario planning factors register with Gavin | Thu |
| T082 | align | Culture | Check in with Gavin on JIRA board progress and team support | Thu |
| T084 | communicate | FP&A | Let Gavin know outcome of business partner role interview | Thu |
| T091 | build | Unlinked | Provide Viktor with team deliverables calendar | Thu |
| T093 | solve | SVP | Get Gavin to review FP&A report framework — needs sign-off before Elias | Fri |
| T095 | action | Unlinked | SOX ELC-21 Walkthrough — prepare Feb 2026 package | Fri |
| T098 | action | Unlinked | Meet Lee — push back on incorrect casino data claims | Fri |
| T099 | concern | Unlinked | Gavin dependency review — consolidate and manage overload risk | Fri |
| T100 | solve | Unlinked | Understand latest Ramp status | Thu |
| T101 | build | Culture | IA roadmap consolidation — gather all IA items/tasks/plans into coherent next steps | Fri |
| T102 | align | Unlinked | Ask Seamus — Newtec emails and latest status | Thu |
| T103 | align | Unlinked | Get roadmap from Seamus — Cyprus training & AR adjustment solution | Thu |
| T104 | align | Unlinked | Ask Nicola — process for AR adjustments from AR Review | Thu |
| T065 | solve | Stoic | Anticipate noise regarding approvals — plan how to handle | Fri |
| T006 | build | Culture | Understand Cube Boards — assess how it can surface information | Fri |
Backlog / Later
| ID | Type | Theme | Title | Due |
|---|
| T054 | solve | Systems | Check Payroll ready for EquatePlus → Fidelity transition | May 1 |
| T075 | delegate | Stoic | Get Ian's Gross Profit report designed | Apr 1 |
| T040 | build | SVP | Draft 'Where we are vs where we want to be' state-of-play | Mar 30 |
| T038 | align | Culture | Design Strategic Priorities H2 2026 session and OKRs | Mar 30 |
| T045 | align | Culture | 1:1 pre-workshop conversation with each DR (DW) | Apr 6 |
| T002 | solve | Culture | Check for latest from Gavin — Claude Code automation | Apr 1 |
| T052 | align | Culture | Follow-up 1:1s with each DR on personal commitment | Apr 27 |
Section 11⏳ Waiting-For — Detail
Scope: overdue + due today + due this week. Full list: 92 open items.
Overdue (12 items)
| ID | Owner | Days OD | Description |
|---|
| W009 | Mike Gregoline | 12d | Validate Rotowire Contract Waterfall (with Gavin) |
| W012 | Rob | 12d | Create and share handover document: key tasks/projects |
| W015 | Elias | 10d | Confirm Pedro as SDS FBP (Ian recommendation) |
| W020 | Conleth | 10d | Confirm Spotlight & OJ payments with Olga/Gavin |
| W021 | Gavin | 10d | Headcount model in BUA check |
| W014 | Seamus | 10d | 3EN Phase 1: check what can go live in parallel; draft plan |
| W093 | Gavin Smith | 7d | Check Cube Budget corruption (Emilija update) |
| W031 | Gavin | 7d | Rollcard model plan (debit loss benchmarking) |
| W034 | Gavin/Amelia | 6d | Run mid-month NetSuite bills data quality check |
| W035 | Gary | 6d | RollCard vendor matrix (who is being paid, payment terms) |
| W100 | Seamus Barry | 6d | Pause the AR role hire (not a good look while other hires in progress) |
| W103 | Gavin Smith | 5d | Cube housekeeping: fix NetSuite mapping rules + Data Prep |
Due Today
| ID | Owner | Description |
|---|
| W155 | Seamus Barry | Reply re project 1396 delay question — BEFORE 10:30 Finance Ops Committee |
| W147 | Gavin Smith | Send Niall link to Confluence page with vertical lead content |
| W156 | Niall O'Leary | IT Support — SaaS Licence Review Co-Pilot — answer 3 questions (Niall action) |
Due This Week (Fri–Sat)
| ID | Owner | Due | Description |
|---|
| W144 | Gavin | Fri 20 | Ask Seamus for reasons for prior month adjustments (joint Slack channel) |
| W146 | Gavin | Fri 20 | Check with Mike on geo detail for BI casino feedback |
| W148 | Gavin | Fri 20 | Set up meeting with Niall + Amelia by Friday to review G&A reports |
| W149 | Gavin | Fri 20 | Slack Pete (Niall included) re new analyst numbers from earnings call |
| W150 | Gavin | Fri 20 | Update BI/Finance sync attendee list + loop in Seamus |
| W153 | Gavin | Fri 20 | Speak to Lauren re recognition/gesture for Asiana's departure |
| W154 | Gavin | Fri 20 | Confirm VP sign-off checkpoint added to calendar for each RF |
| W107 | Seamus | Fri 20 | Update on T020 (ex-XL Media Cyprus employees — 5 people) |
| W151 | Gavin | Wed 25 | Stand down Serbian search; begin UK FP&A/systems analyst recruitment |
| W152 | Gavin | Wed 25 | Triage and prioritise JIRA board for analyst team |
Section 12✏️ Corrections
Reply in Slack to correct any errors · done T0XX · defer T0XX · wf done W0XX · add task [desc]
Section 13🏃 Training — Week of 16 March
| Activity | Target | Done | Status |
|---|
| 🏋️ Lifting | 2 / week | 0 | 🔴 Behind |
| 🏃 Running | 3 / week | 1 (Wed easy lunch run) | 🟡 On track — 2 more needed |
| 🏃 Easy Lunch Runs (Tue–Thu) | 2 / week | 1 (Wed) | 🟡 Thu is last window this week |
| 🚶 Walks | 2 / week | 0 | 🔴 Behind |
Today's suggestion: Thu easy lunch run — last chance for 2nd easy lunch run window this week. Even 20 mins counts. Lifts and walks both at zero — if no gym today, Friday is the last chance for a lift. Log with: run done · lift done · walk done
💬 Quick commands: done T0XX · defer T0XX · wf done W0XX · add task [desc] · Prep me for [meeting] · run done · lift done