🚨1PRIORITY ALERTS
🔴
T095 — SOX ELC-21 Walkthrough DUE TODAY
Prepare Feb 2026 package + CFO review evidence in Workiva. Niall, Adria & Jean responsible. Baker Tilly loop. Hard deadline — do not slip to Q2.
Prepare Feb 2026 package + CFO review evidence in Workiva. Niall, Adria & Jean responsible. Baker Tilly loop. Hard deadline — do not slip to Q2.
🔴
Q1 CLOSES TODAY (31 Mar)
12 active objectives STALLED — no linked open tasks. 3 Red/Now objectives (NetSuite, non-affiliate revenue, revenue automation) missed. Objectives review session required this week to reset for Q2.
12 active objectives STALLED — no linked open tasks. 3 Red/Now objectives (NetSuite, non-affiliate revenue, revenue automation) missed. Objectives review session required this week to reset for Q2.
🔴
T148 — Push Gavin on Claude flux report analysis (due today)
Timing critical: Easter COP 8 Apr. If Gavin doesn't commit today, April close will be manual again.
Timing critical: Easter COP 8 Apr. If Gavin doesn't commit today, April close will be manual again.
🟡
39 W/F items overdue — Gavin has 21 items, highest in team
W031, W034, W103, W144–W154, W157–W160 all Gavin. This is a structural capacity/accountability issue. Consider a focused Gavin 1:1 this week to triage.
W031, W034, W103, W144–W154, W157–W160 all Gavin. This is a structural capacity/accountability issue. Consider a focused Gavin 1:1 this week to triage.
🟡
8 W/F items due today
W042 (Conleth — cash flow chart), W043 (Gary — UKG HR tiers), W044 (Gavin/Justin — software migration timelines), W171/W172 (Mike — B2C forecast template, Lee requests), W173 (Aleksandra), W175 (Sinead — Ramp design gaps), W179 (Mike/Gavin — cost centre Confluence page).
W042 (Conleth — cash flow chart), W043 (Gary — UKG HR tiers), W044 (Gavin/Justin — software migration timelines), W171/W172 (Mike — B2C forecast template, Lee requests), W173 (Aleksandra), W175 (Sinead — Ramp design gaps), W179 (Mike/Gavin — cost centre Confluence page).
🟡
Kevin (Repair) — 21 days overdue for check-in
Last check-in: 24 Feb. No meetings in calendar today (no VIKTOR-FEED). Proactive outreach needed today.
Last check-in: 24 Feb. No meetings in calendar today (no VIKTOR-FEED). Proactive outreach needed today.
🟡
No VIKTOR-FEED received
Second consecutive morning without an EOD feed. No calendar, email actions, or Zoom AI available. Check Cowork app to confirm today's meetings.
Second consecutive morning without an EOD feed. No calendar, email actions, or Zoom AI available. Check Cowork app to confirm today's meetings.
🧱2BUILD BLOCK — Today's Intent
📋
No calendar data available — cannot confirm build window. Check diary before starting. If clear before 11:30 → target 4 build tasks.
Build Tasks — Due Today / Overdue (4)
T101
IA roadmap consolidation — gather all IA items/tasks/plans into coherent next steps
OVERDUEBuild
T106
Central reporting database — bring Claude artifacts into one report with breakdowns
OVERDUEBuild
T107
Make out 2027 plan with Gavin: H1.27 RF3, H2.27 RF5
OVERDUEBuild
T110
Build Cube user guide — show team where to go for each query type
OVERDUEBuild
⚠️
4 build tasks due today — exactly at the daily cap. No room to add more. Next build item is T133 (Q1 workshop prep, due 7 Apr — this week bucket).
📅3MEETINGS TODAY
No VIKTOR-FEED received last night — calendar not available.
Check Cowork app or Google Calendar for today's meetings.
Likely recurring Tuesday meetings: Opco (Operating Committee — weekly Tue). Confirm in calendar.
Check Cowork app or Google Calendar for today's meetings.
Likely recurring Tuesday meetings: Opco (Operating Committee — weekly Tue). Confirm in calendar.
🟡
Opco (Operating Committee) — weekly Tue standing meeting. Check if attending. If yes, prep: Q1 close status, T095 SOX progress, Gavin W/F backlog alert.
✅4MUST-CLOSE TODAY
⚠️ 9 non-Build tasks due today/overdue — above the 5-task flag threshold. Triage: T095 and T148 are hard closes. T081, T109, T114, T122, T123, T128 require decisions on defer vs do.
Hard Closes — Do Today
T095
SOX ELC-21 Walkthrough — prepare Feb 2026 package + CFO review evidence (Workiva)
TODAY · HIGH
T148
Push Gavin — Claude handles flux report analysis in April (Easter timing issue re COP 8 Apr)
TODAY · MED
Overdue — Decide or Defer
T038
Design Strategic Priorities H2 2026 session and OKR review
OVERDUE
T081
Kick off V1 scenario planning factors register with Gavin
OVERDUE
T109
Confirm user access is appropriate in Cube — short fix
OVERDUE
T114
AR plan: check best practice when a reinvoice is required
OVERDUE
T122
Speak to Ed on consolidating reports
OVERDUE
T123
Remind staff to populate weekly context layer
OVERDUE
T128
Have career conversations with all direct reports
OVERDUE
📋5ALL OPEN TASKS (29)
Due Today / Overdue (13 tasks)
T101
IA roadmap consolidation — gather all IA items/tasks/plans into coherent next steps
OVERDUEBuild
T106
Central reporting database — bring Claude artifacts into one report
OVERDUEBuild
T107
Make out 2027 plan with Gavin: H1.27 RF3, H2.27 RF5
OVERDUEBuild
T110
Build Cube user guide — show team where to go for each query type
OVERDUEBuild
T095
SOX ELC-21 Walkthrough — prepare Feb 2026 package + CFO review evidence (Workiva)
TODAYHigh
T148
Push Gavin — Claude handles flux report analysis in April (COP 8 Apr timing)
TODAY
T038
Design Strategic Priorities H2 2026 session and OKR review (DW)
OVERDUE
T081
Kick off V1 scenario planning factors register with Gavin
OVERDUE
T109
Confirm user access is appropriate in Cube — short fix
OVERDUE
T114
AR plan: check best practice when a reinvoice is required
OVERDUE
T122
Speak to Ed on consolidating reports
OVERDUE
T123
Remind staff to populate weekly context layer
OVERDUE
T128
Have career conversations with all direct reports
OVERDUE
This Week — Apr 1–7 (5 tasks)
T002
Check for latest from Gavin — Claude Code automated monthly reforecasting process
Solve
T075
Get Ian's Gross Profit report designed
Delegate
T045
1:1 pre-workshop conversation with each DR (DW)
Align
T086
ExCo sharing plan — RF3 in front of ExCo live with PowerPoint (April)
Communicate
T133
Prepare for Q1 workshop
Build
Next Week (0 tasks)
None scheduled.
Backlog (11 tasks)
T052
Follow-up 1:1s with each DR on personal commitments (DW)
T054
Check Payroll ready for EquatePlus → Fidelity transition
T144
With Mike — review steps to get new EOM report live for March
T145
Request EOM report data template from Claude; coordinate cube table data for March
BuildT146
Add GL account 5954 to cost centre Bible with red-flag escalation process
T147
Include Mike + Gavin on email to Leo/Gary re clear GL account definitions
T150
Confirm availability for Neologik/Peter Gee on Apr 9/10
T153
Design Finance Department Operating Model
HighT154
Schedule Q2 forecast mapping call with Nicola — after annual leave
HighT155
Plan OJ prepayment — assess cost and terms before committing
HighT156
Map out services for each bank account (fees, usage, rationalisation)
⏳6WAITING FOR — Overdue + Due This Week
Due Today — 8 items (action these in 1:1s today)
TODAY W042 · Conleth — Cash flow chart per bank account (ownership, usage, responsible team, reconciliation impact)
TODAY W043 · Gary — Ensure HR categorises staff in UKG per approval matrix tiers for RAMP integration
TODAY W044 · Gavin/Justin — Agree timelines for software data migration to software portal; collaborate with Sinead
TODAY W171 · Mike — Build B2C subs forecast template, then move to B2B
TODAY W172 · Mike — Gather up what Lee has requested (to check against Claude / Allocation logic)
TODAY W173 · Aleksandra — Confirm if she was able to recreate Analyst gathering
TODAY W175 · Sinead — Raise with Gary/Niall where Ramp design will not be met
TODAY W179 · Mike/Gavin — Create Confluence page of cost centre grievances/issues
Overdue — 39 items (top 15 by severity)
+24d W009 · Mike Gregoline — Validate Rotowire Contract Waterfall
+22d W014 · Seamus Barry — 3EN Phase 1: critical items list + Jean/3EN intro
+19d W031 · Gavin Smith — Rollcard model plan (debit loss benchmarking)
+18d W034 · Gavin Smith — Run mid-month NetSuite bills data quality check
+17d W103 · Gavin Smith — Cube housekeeping: fix NetSuite mapping rules + data health screen
+12d W147 · Gavin Smith — Send Niall link to Confluence page with vertical lead content
+12d W156 · Niall O'Leary — IT Support SaaS Co-Pilot Review — answer 3 questions on Co-Pilot usage (Niall action)
+11d W107 · Seamus Barry — Update on T020 (ex-XL Media Cyprus employees); next steps with Niall + Emer + McKinzey
+11d W142 · Conleth Fay — Roll Card Funds Flow call with Darin Petty (GoChisel)
+11d W144–W154 · Gavin Smith (10 items) — Multiple Gavin items from 20 Mar batch: BI casino feedback, Reforecast meeting with Kevin/Elias, Slack Pete re analyst numbers, G&A cost reports meeting, VP sign-off checkpoints, UK recruitment, JIRA triage, bonus accrual file, Confluence notes, etc.
+10d W159 · Seamus Barry — List of AR postings created to offset missing/wrong revenue
+10d W165 · Seamus Barry — Call with accounting fields to update NS item codes (Ramp pre-req)
+8d W160–W164 · Gavin/Gary — Set up Kevin/Elias reforecast meeting; Mike vertical feedback; Confluence Finance Ops notes
+8d W166 · Andrew Ryan (Newtec) — Response to catch-up request re engagement quality + Navan script testing
+3d–6d W168/W176–W184 (8 items) — Nicola (Paraglide meeting), Gary (Ramp update), Gavin (RF2 approach, bonus accrual, circulated file), Elias (Neologik), Conleth (OJ payment), Mike (cost centres), CRB Account Excel (Conleth/Jean)
🔴 Gavin has ~21 overdue W/F items — structural capacity issue. Consider dedicated triage session this week. Wed/Fri chase crons will flag these automatically.
🎯7OBJECTIVE ALERTS
🔴
Q1 MISSED — 6 Red/Amber-Now objectives with no active tasks (Q1 target_quarter)
NetSuite partner transition (Red), Non-affiliate revenue (Red), Revenue automation (Amber), Contract Management (Amber), Manage upwards (Amber), Protect headspace (Amber). All linked tasks closed or removed. Objective review session needed this week.
NetSuite partner transition (Red), Non-affiliate revenue (Red), Revenue automation (Amber), Contract Management (Amber), Manage upwards (Amber), Protect headspace (Amber). All linked tasks closed or removed. Objective review session needed this week.
Stalled — No Active Linked Tasks (12 of 18 active)
🔴 STALLED Transition NetSuite partner in Q1 [Red/Now] — T005, T061 both closed. Q1 ends today. Missed.
🔴 STALLED Build non-affiliate revenue drivers [Red/Now] — T001, T060, T061 all closed. Gavin owner. Missed.
🔴 STALLED Use revenue automation to support analysis [Amber/Now] — T009, T061, T077, T078 all closed. Seamus owner.
🔴 STALLED Implement Contract Management System across GCG [Amber/Now] — T015, T059 closed.
🔴 STALLED Address underperformance directly and with a clear process [Amber/Now] — no linked tasks.
🔴 STALLED Manage upwards with clarity, confidence, and regular updates [Amber/Now] — T076, T080 closed.
🔴 STALLED Prepare thoroughly for COO and senior leadership meetings [Amber/Now] — T040 closed.
🟡 STALLED Deliver first full planning cycle under new FP&A model [Green/This Quarter] — T040, T079 closed.
🟡 STALLED Establish consistent financial narrative and reporting rhythm [Amber/This Quarter] — T040, T079 closed.
🟡 STALLED Protect headspace and energy through boundaries and routine [Amber/Now] — T065 closed.
⚪ STALLED Embed regular exercise as non-negotiable [Green/Now] — no linked tasks (tracked via training log instead).
⚪ STALLED Appoint and onboard Finance Systems Lead [Amber/This Quarter] — no linked tasks. Dijana (Recruitment) owner.
In Progress — Active Linked Tasks
🟢 IN PROGRESS Strengthen FP&A partnering [Amber/Now] — T081 open (Gavin)
🟢 IN PROGRESS Drive AI adoption across Finance [Amber/Now] — T002 open (Gavin)
🟢 IN PROGRESS Adopt department-wide OKR structure [Amber/Now] — T038, T045, T052 open
🟢 IN PROGRESS Create leverage through systematic delegation [Amber/Now] — T075 open (Ian)
🟢 IN PROGRESS Optimise annual and quarterly planning calendar [Amber/This Quarter] — T038 open
🟢 IN PROGRESS Roll out Payroll/Finance integration in UKG [Green/Now] — T054 open
🤝8STAKEHOLDER OUTREACH — Repair/Watch Due
Repair — Check-in Overdue (high priority)
Kevin
Repair state — check-in overdue by 21 days (last: 24 Feb)
+21dRepair
Opco
Weekly Operating Committee — check-in overdue by 28 days (last: 24 Feb). This is a standing Tue meeting — confirm if attending today.
+28dRepair
Watch — Check-in Overdue (manage proactively)
Elias
Watch state — overdue 10 days (last: 20 Feb). CFO — ExCo report, RF3, resourcing.
+10dWatch
Colin
Watch state — overdue 10 days (last: 19 Feb). CFO — 2026 projections, target vs forecast.
+10dWatch
Max
Watch state — overdue 5 days (last: 24 Feb). COO — Rollcard focus, ops planning update.
+5dWatch
Ellen
Watch state — overdue 5 days (last: 24 Feb). COO OpCom — Ramp policies, UKG release, headcount.
+5dWatch
Lee
Watch state — overdue 2 days (last: 27 Feb). CCO — BI plan, product roadmap FP&A sync.
+2dWatch
🎙️9ZOOM AI NOTES
No VIKTOR-FEED received — no Zoom AI meeting notes available for last night. No new commitments or delegations captured since leave return.
📧10EMAIL & SLACK FLAGS
No VIKTOR-FEED — no email actions or Slack actions available from yesterday evening.
💡
Tip: Run your EOD Cowork tonight to post VIKTOR-FEED so tomorrow's briefing has full calendar, email actions, and Zoom AI data.
✏️11CORRECTIONS
Corrections box — reply with any task updates, closures, deferrals, or W/F changes.
done T0XX · defer T0XX · wf done W0XX · wf Gavin
🏃11bTRAINING — Week 14 (Mon 30 Mar – Sun 5 Apr)
Lifting
🔴 0 / 2 sessions
Running
🔴 0 / 3 sessions
Walks
🔴 0 / 2 lunchtimes
Easy Lunch Runs (Tue–Thu)
🟡 0 / 2 — window open today (Tue)
📅 Today (Tuesday) → Easy lunch run window 12:00–13:30 · Last session: 19 Mar (run)
💬 Log with:
💬 Log with:
run done · lift done · walk done