⚙️ Systems & Auto
T100, T109, T118
🟡 Ramp + Cube
📊 FP&A
T060, T081, T093, T108
🟡 RF2 + Gavin
🤝 People & Comms
T084, T098, T099, T113
🟡 Lee + Gavin
🏗️ Build
T091, T101, T108
3 due today
1 — Priority Alerts🚨 Genuine Red Flags
🔴 W156 — IT Co-Pilot SaaS review: 3 questions still unanswered — marked urgent by IT Support (due 19 Mar, now overdue 1d). Action before EOD.
🔴 W155 — Seamus project 1396 reply still unanswered — he asked Mon 08:01: "Are you asking to delay signing until Mike is comfortable?" Now 1d overdue. Close this today.
🔴 Q1 ends in 11 days — 6 stalled objectives, all reviews overdue since 6 Mar (14d ago). NetSuite Partner Transition, IA Roadmap, Finance Systems Lead, Workflow Mgmt — all stalled with no active tasks.
🔴 10:00 double-booking unresolved — Treasury 1:1 (Conleth) vs Objectives Review conflicts. Viktor flagged this last night. Resolve at the top of your morning.
🟡 Elias & Colin check-ins due tomorrow (Sat 21 Mar) — both Watch state. If no contact today, they tip overdue on Monday.
🟡 Kevin (Repair) — 10 days overdue for check-in — no meeting today. Must proactively reach out. Opco (Repair) also 17 days overdue (weekly standing committee — is this being attended?).
🟡 Gavin W/F concentration — 7 of 12 W/F items due today belong to Gavin. FP&A Roadmap (16:30) is the batch close window — come prepared with the list.
2 — Today's Intent🏗️ Build Plan — Target 3 Sessions
Build window: 09:00–10:00 (pre-meeting gauntlet)
No VIKTOR-FEED received for Friday — calendar reconstructed from Thursday prep. First confirmed meeting is 10:00 (Conleth Treasury 1:1 or Objectives Review conflict). Use 09:00–10:00 for quick-close tasks before meetings start.
⚠️ 3 build tasks due today — exactly at the 3-task VP target. All are viable. Recommended sequence below.
| Priority | ID | Build Task | Window |
| HIGH |
T101 |
IA Roadmap consolidation — gather all IA items/tasks/plans into coherent next steps |
09:00–09:30 ⭐ |
| MED |
T108 |
Continue G&A cost build |
16:00–17:00 (after Lee) |
| MED |
T091 |
Provide Viktor with team deliverables calendar OVERDUE |
If time permits |
Also in morning window (09:30): T115 (Reply Seamus — $15k→$30k threshold) + T116 (Reply Sinead — Approval Decision Tree) — both quick replies, get them out before the meeting run starts.
3 — Meetings Today📅 Friday 20 March — 6 Meetings
⚠️ No VIKTOR-FEED received Thursday evening. Calendar below reconstructed from Viktor's Thursday prep session (verified from EOD thread). Resolve the 10:00 conflict before starting.
| Time | Meeting | Attendees | Key Prep |
|---|
| 10:00 |
Treasury 1:1 — Conleth Fay ⚡ CONFLICT |
Conleth |
⚠️ Conflicts with Objectives Review (10:00–12:00). Resolve which runs. W142 RollCard Funds Flow call 11 EST. W020 Spotlight/OJ overdue. |
| 10:00 |
Objectives Review ⚡ CONFLICT |
Solo / Internal |
⚠️ Conflicts with Treasury 1:1. One must move. |
| 12:00 |
Executive Coaching — Justine Negri |
Justine |
No prep needed. Note: blocks lunch run window. Topics: Gavin overload, Kevin Repair, delegation landing. |
| 14:00 |
Lee / Niall 1:1 — Lee Gwilliam |
Lee |
⚠️ Prep: T098 — push back on casino data claims. Check W145/W146 (BI casino feedback) landed before. Ramp Executive Sponsor confirm. Lee Watch state — check-in due Mar 29. |
| 15:00 |
Gary Monthly Check-in |
Gary Malone |
T105 new structure plans + T118 Ramp approval chain ($55k). Chase W035 (RollCard vendor matrix overdue). W165 Seamus NS item codes call needed. |
| 16:00 |
Ed / Niall 1:1 — Ed Parsons |
Ed Parsons |
T106 Central reporting database scoping. Link W099 Treasury reports automation to Ed's timeline. |
| 16:30 |
FP&A Roadmap — Gavin Smith |
Gavin |
⭐ Batch-close Gavin W/F here. T093 FP&A framework, T081 scenario planning, T099 dependency review, T084 interview outcome. Come with W144–W154 list ready. |
Also today (external): W142 — RollCard Funds Flow call with Darin Petty (GoChisel) — Fri 11:00 EST (Conleth leading, not Niall).
4 — Must-Close Today✅ Non-Build Urgency + W/F + Replies
⚠️ 19 non-build tasks due today/overdue — capacity blown (>5 cap). Triage ruthlessly. Focus on the HIGH-priority items + anything blocking a meeting today.
🔴 High Priority — Do today
| ID | Task | Why Today |
|---|
| T115 |
Reply Seamus — Jira revenue attribution threshold ($15k → $30k?) |
Quick reply, 09:30 build window |
| T116 |
Reply Sinead — Approval Decision Tree (VP/SVP/EVP tiering data) |
Quick reply, 09:30 window |
| T098 |
Meet Lee — push back on incorrect casino data claims |
Lee 1:1 at 14:00 |
| T093 |
Get Gavin to review FP&A report framework |
Gavin FP&A Roadmap 16:30 |
| T099 |
Gavin dependency review — consolidate overload risk |
Gavin FP&A Roadmap 16:30 |
| T113 |
Speak to Conleth — Rollcard Finance readiness |
Treasury 1:1 10:00 |
| T118 |
Confirm Ramp approval chain — all approvers in $55k chain |
Gary check-in 15:00 |
| T100 |
Understand latest Ramp status OVERDUE |
Gary check-in 15:00 |
🟡 Medium — Close if time permits
| ID | Task |
|---|
| T081 | Kick off V1 scenario planning factors register with Gavin — FP&A Roadmap 16:30 |
| T084 | Let Gavin know outcome of business partner role interview |
| T104 | Ask Nicola — process for AR adjustments (overdue from Thu) |
| T109 | Confirm user access is appropriate in Cube (short fix) |
| T065 | Anticipate noise re approvals — plan how to solve |
📬 W/F Actions — Overdue + Due Today
| W/F ID | Owner | Action needed from Niall |
|---|
| W156 | Niall (action) | 🔴 Answer IT Co-Pilot 3 questions — overdue 1d, marked urgent |
| W155 | Seamus | 🔴 Reply re project 1396 delay decision — overdue 1d |
| W107 | Seamus | Due today: XL Media Cyprus 5 people — next steps with Niall + Emer + McKinzey |
| W142 | Conleth | Due today: RollCard Funds Flow call with Darin Petty (11:00 EST) — Conleth leading |
| W148 | Gavin | Due today: Set up Niall + Amelia G&A cost report review meeting |
| W154 | Gavin | Due today: Confirm VP sign-off checkpoint added to RF calendar |
5 — All Open Tasks📋 40 Tasks — Due Today → Next Week → Backlog
🔴 Due Today / Overdue (19)
| ID | Type | Pri | Task |
|---|
| T091 | build | med | Provide Viktor with team deliverables calendar OVERDUE |
| T101 | build | high | IA roadmap consolidation — gather all IA items/tasks/plans into coherent next steps |
| T108 | build | med | Continue G&A cost build |
| T030 | align | med | Define plan: G&A Partner coverage (Sinead vs new EU Partner) OVERDUE |
| T060 | delegate | high | Gavin to ask Mike — prepare report on Subs latest & next steps (blind spot in US) |
| T065 | solve | high | Anticipate noise regarding approvals — plan how to solve |
| T081 | align | med | Kick off V1 scenario planning factors register with Gavin |
| T082 | align | low | Check in with Gavin on JIRA board progress |
| T084 | comms | med | Let Gavin know outcome of business partner role interview |
| T093 | solve | high | Get Gavin to review FP&A report framework — clarity + handle new ad hoc items |
| T098 | action | high | Meet Lee — push back on incorrect casino data claims |
| T099 | concern | high | Gavin dependency review — consolidate and manage overload risk |
| T100 | solve | high | Understand latest Ramp status OVERDUE (Thu) |
| T104 | align | high | Ask Nicola — process for AR adjustments from AR Review OVERDUE (Thu) |
| T109 | action | med | Confirm user access is appropriate in Cube — short fix |
| T113 | align | med | Speak to Conleth — Rollcard Finance readiness |
| T115 | solve | high | Reply Seamus — Jira revenue attribution threshold ($15k → $30k?) |
| T116 | align | med | Reply Sinead — Approval Decision Tree (VP/SVP/EVP tiering data) |
| T118 | align | med | Confirm Ramp approval chain logic — all approvers in $55k chain (Gary → Niall → Elias) |
🟡 This Week (1)
| T117 | monitor | high | SOX Baker Tilly — monitor PTP controls (PTP-07a, 07b, 08, 09) — Jean/Gary team |
📆 Next Week (11)
| ID | Pri | Task | Due |
|---|
| T102 | high | Get Jean introduced to 3EN — next step with Seamus | Mon 23 |
| T103 | high | AR adjustments plan: approach for pushing back to BI | Mon 23 |
| T105 | high | Meet with Gary — new structure plans | Mon 23 |
| T111 | high | Stats reporting format — align with Elias on AP, AR, Treasury presentation | Mon 23 |
| T117 | high | SOX Baker Tilly PTP controls — monitor Jean/Gary team | Sun 22 |
| T015 | med | Discuss with Gary — Ramp latest design, thoughts, gotchas | Mon 23 |
| T061 | med | Remind Mike + Seamus: Leapfin plan status | Mon 23 |
| T106 | high | Central reporting database — bring Claude artifacts into one report | Tue 24 |
| T107 | med | Make out 2027 plan with Gavin: H1.27 RF3, H2.27 RF5 | Wed 25 |
| T110 | med | Build Cube user guide — show team where to go for each query type | Tue 24 |
| T112 | med | Raise with Gavin: how to show all live items in one visual | Mon 23 |
| T114 | med | AR plan: check best practice when reinvoice required | Mon 23 |
📦 Backlog (9 tasks — April+)
T002 · T038 · T040 · T045 · T052 · T054 · T075 · T086 · T095
6 — Waiting For⏳ 102 Open — Overdue (15) + Due Today (12) + Due Tomorrow (2)
🔴 Overdue (15) — Oldest First
| ID | Owner | Days OD | Item |
|---|
| W009 | Mike Gregoline | 13d | Validate Rotowire Contract Waterfall |
| W012 | Rob | 13d | Create and share handover document: key tasks, balance sheet recs, step-by-step |
| W014 | Seamus | 11d | 3EN Phase 1: critical items list, sequencing + hours; Jean/3EN intro |
| W015 | Elias | 11d | Confirm Pedro as SDS FBP (Ian recommendation) |
| W020 | Conleth | 11d | Confirm Spotlight & OJ payments with Olga/Gavin |
| W021 | Gavin | 11d | Headcount model in BUA check |
| W031 | Gavin | 8d | Rollcard model plan (debit loss benchmarking) |
| W093 | Gavin | 8d | Cube Budget corruption — confirm fix / agree solution to lock down |
| W034 | Gavin | 7d | Run mid-month NetSuite bills data quality check — build into pre-close process |
| W035 | Gary | 7d | RollCard vendor matrix (who is paid, payment terms, basis) in Excel in Slack |
| W100 | Seamus | 7d | Pause the AR role hire (not a good look while other depts pausing) |
| W103 | Gavin | 6d | Cube housekeeping: fix NetSuite mapping rules + Data health screen |
| W147 | Gavin | 1d | Send Niall Confluence page link — vertical lead content (ahead of meetings) |
| W155 | Seamus | 1d | Reply re project 1396 delay question — Niall needs to close this |
| W156 | Niall ← action | 1d | IT Support SaaS Co-Pilot review — answer 3 questions |
📅 Due Today (12) — Mostly Gavin
| ID | Owner | Item |
|---|
| W107 | Seamus | XL Media Cyprus 5 employees — update + next steps with Niall/Emer/McKinzey |
| W142 | Conleth | RollCard Funds Flow call with Darin Petty (GoChisel) — Fri 11:00 EST (Conleth leading) |
| W144 | Gavin | Ask Seamus for reasons for prior month adjustments (joint Slack channel) |
| W145 | Mike | Create BI ticket for casino feedback (geos affected + granular detail) |
| W146 | Gavin | Check with Mike on geo detail for BI casino feedback |
| W148 | Gavin | Set up meeting with Niall + Amelia by Friday to review G&A cost reports |
| W149 | Gavin | Slack Pete (Niall included) re new analyst numbers from earnings call |
| W150 | Gavin | Update BI/Finance sync attendee list + loop in Seamus if full team required |
| W153 | Gavin | Speak to Lauren re recognition/gesture for Asiana's departure |
| W154 | Gavin | Confirm VP sign-off checkpoint added to calendar for each RF |
| W162 | Emilija | Cost Attributor output (improving P&L granularity on allocated costs) |
| W163 | Emilija | Update on how nailed Budget data is on vendor |
📆 Due Tomorrow (2)
| ID | Owner | Item |
|---|
| W159 | Seamus | List of AR postings created to offset missing/wrong revenue from BI/Ruell/Sales |
| W165 | Seamus | Call with accounting fields to update NS item codes (Ramp pre-req) |
7 — Objective Alerts🎯 Q1 Ends in 11 Days — 6 Stalled, All Reviews 14d Overdue
All objectives with time_horizon=Now/This Quarter have next_review_due of 2026-03-06 — overdue 14 days. Weekly review cadence has lapsed. Q1 close is 31 Mar.
🔴 STALLED — No Active Tasks
🔴 STALLED | Simple Automated — Implement workflow management system
linked_tasks: none | Status: Not Started | Q2 target — no owner assigned
🔴 STALLED | Simple Automated — Appoint & onboard Finance Systems Lead
linked_tasks: none | Blocked by Project Dorset | Paused pending Dorset close-out
🔴 STALLED | Culture — Address underperformance directly with clear process
linked_tasks: none | No active tasks
🔴 STALLED | SVP Readiness — Build personal technical depth in key areas
linked_tasks: none | Not Started | No areas scoped, no time allocated
🔴 STALLED | SVP Readiness — Manage upwards with clarity, confidence, regular updates
linked_tasks: T076 (done), T080 (done) — both closed, no active replacement tasks
🟡 IN PROGRESS | Simple Automated — Use revenue automation to support analysis
Active task: T061 (Remind Mike + Seamus: Leapfin plan status, due Mon 23)
🟡 IN PROGRESS | FP&A — Build non-affiliate revenue drivers, insights & forecasting
Active tasks: T060 (Gavin/Mike Subs report), T061 (Leapfin)
8 — Stakeholder Outreach👥 Repair/Watch Due Within 3 Days
| Stakeholder | State | Due | Status | Notes |
|---|
| Kevin |
Repair |
10d overdue |
🔴 Overdue |
No meeting today. Proactive reach out needed. Agenda: Assurance EOM tightened, Targets sign off. |
| Opco |
Repair |
17d overdue |
🔴 Overdue |
Weekly standing Tuesday committee. Is Niall attending? Last logged: 24 Feb. Check attendance pattern. |
| Elias |
Watch |
Tomorrow |
🟡 Due Sat — check today |
Last 1:1 was Thu 19 Mar — if that was substantive, it likely resets the clock. Confirm or log. |
| Colin |
Watch |
Tomorrow |
🟡 Due Sat — reach out today |
Agenda: Anna departure, target setting vs forecast, cost assignment. Quick DM or Slack ping. |
Also watch: Exco (14d overdue), Pete (14d), FO&P Directors (14d) — ExCo Report delivery is the natural reset point.
9 — Zoom AI Notes🎙️ From Thu 18 Mar — Niall / Gavin Catch-Up
Source: VIKTOR-FEED 2026-03-18 | ZOOM-AI: Niall / Gavin Catch-Up (Thu afternoon)
Decisions: Casino discrepancy = Marcin data issue (Will confirmed); UK analyst hire confirmed; G&A cost reports to be redesigned; RF2 revenue updated, OpEx still needed; JIRA adopted for team task tracking.
| # | Owner | Action | Status |
|---|
| 1 | Gavin | Ask Seamus for prior month adjustment reasons (joint Slack channel) | W144 due today |
| 2 | Mike | Create BI ticket for casino feedback (include geos affected) | W145 due today |
| 3 | Gavin | Confirm if Mike has geo detail for BI feedback; get reports if needed | W146 due today |
| 4 | Gavin | Send Niall Confluence page link — vertical lead content ahead of meetings | W147 overdue 1d |
| 5 | Amelia/Gavin | Redesign G&A cost reports; Gavin to set up Niall + Amelia meeting by Friday | W148 due today |
| 6 | Gavin | Slack Pete (Niall included) re analyst numbers from earnings call | W149 due today |
| 7 | Gavin | Update BI/Finance sync meeting attendee list; loop in Seamus | W150 due today |
| 8 | Gavin | Share meeting notes from this call | — |
| 9 | Niall + Gavin | Schedule follow-up before end of week re reporting framework / "XCo" report | OPEN — FP&A 16:30? |
| 10 | Gavin | Stand down Serbian search; begin UK FP&A/systems analyst recruitment | — |
| 11 | Gavin | Review + triage JIRA board; prioritise outstanding tasks | — |
| 12 | Gavin | Speak to Lauren re recognition/gesture for Asiana's departure | W153 due today |
10 — Email & Slack Flags📬 From Thu 18 Mar VIKTOR-FEED — Capture Prompts
These items from Thu 18 Mar feed need confirming. Mark as captured or add to tasks/W-F.
📧 EMAIL-ACTIONS
| Type | Item | Action |
|---|
| TASK |
[Action Required] SaaS Licence Review — Co-Pilot | IT Support |
W156 already tracked. Answer 3 questions. Overdue 1d. |
| REPLY |
Approval Decision Tree | Sinead Crawford — VP/SVP/EVP tiering data owed by Niall |
T116 open. Quick reply today. |
| W-F |
[Cube] Claude MCP Connector Errors — ticket #16241 awaiting resolution |
Tracked. Monitor. |
| W-F |
Case #4445 NetSuite/Navan — Navan integration script; Seamus wants Fri 09:30 meeting with Katrina (Newtec) + Gary |
⚠️ This is TODAY at 09:30 — confirm attending or delegate |
| INFO |
Bank Account Closure GDC UKGB LTD GBP — Wells Fargo | Conleth — confirmed closed |
Note. No action needed. |
| INFO |
WIP-1396 GDC Group Health Check | Seamus querying 3EN re project 1418 resource grade |
Link to W155 (1396 delay reply). T115 due today. |
💬 SLACK-ACTIONS
| Type | Item | Action |
|---|
| TASK |
DM Gavin 16:03 — VP sign-off checkpoint for each RF added to calendar; Gavin +1'd — confirm actually scheduled |
W154 due today. Chase at FP&A 16:30. |
| TASK |
DM Seamus 08:01 — project 1396 delay question unanswered since Mon |
W155 overdue 1d. Close today. |
| W-F |
DM Gavin 12:59 — Colin Brannigan headcount request; Gavin to take lead; Anna leaving soon; no confirmation yet |
Chase Gavin today re confirmation. |
| W-F |
DM Gary 10:12 — Baker Tilly requests; Gary OOO Thu, no reply |
Gary back today? Raise in 15:00 Gary check-in. |
Reply with: add task [description] · wf [owner] [description] · done T0XX · wf done W0XX
11 — Corrections✏️ Feedback & Corrections
Empty — add corrections, task updates, or feedback here.
Reply with done T0XX · defer T0XX · wf done W0XX · add task [desc] · wrong: [correction]
11b — Training Week🏃 W12 Progress — Friday (Last Chance)
Week 12 (16–20 Mar) Training Summary
🔴 Lifts 0/2 — last chance today (gym session possible after FP&A call?)
🔴 Runs 2/3 — coaching at 12:00 blocks lunch. Park run / evening needed.
🔴 Walks 0/2 — no lunch walks logged this week. Last chance today.
✅ Easy Lunch Runs 2/2 — Wed + Thu done (Fri not eligible Tue–Thu window).
🗓️ Today (Friday): Coaching at 12:00 blocks the lunch window. Best option: evening run or lunchtime walk pre-coaching. Next week Mon/Tue are key windows for lifts.
Log with run done · lift done · walk done